National Rules for Vendors

 

AGREEMENT
NATIONAL RULES FOR VENDORS

RHINEBECK

JUNE 14th & 15th, 2013


I understand that the flea market is a privilege extended to members of the Antique Motorcycle Club of America (National AMCA) to sell merchandise specifically related to antique motorcycles. I understand that all vendors must be paid (current) members of the National AMCA. Merchandise offered for sale is restricted to antique motorcycles, motorcycle parts, literature, accessories, and specifically related items. Displays are to be neatly arranged on tables or ground cloths. I understand that the Northeast Coalition of Chapters and its agents reserve the right to restrict participants and spectators to acceptable behavior during all activities.


BEHAVIOR: I AGREE TO:

·   Not engage in any business transactions outside the time periods the meet is open to the public.

·   Keep my displays neat and clean.

·   Conduct myself in a business-like manner.

·   Leave the grounds clean after use and remove everything I came with.

·   Not engage in profanity or playing of loud music.

·   Park a maximum of one (1) vehicle per vending space.

·   Not bring pets onto the fairgrounds.

·   Comply with any and all tax collection rules.

 

·   Not exceed 10 MPH in operation of any vehicle

·   Not sell/display motorcycles or parts newer than 1978.

·   Not sell/display clothing with questionable wording or pictures, guns, knives, drugs or paraphernalia related to same, novelties, nor alcoholic beverages.

·   Not sell any meet-related clothing or accessories.

·   Not allow unlicensed drivers and/or drivers under 16 to operate motorized vehicles on the premises.

·   Not operate any golf carts or all-terrain vehicles (to arrange for use of your own or rental personal handicap scooter, call the Fairgrounds office at 845-876-4000).


LIABILITY: In consideration for the rights to participate, vendor (by execution of the application form) releases and discharges The Northeast Coalition of Chapters, the Dutchess County Fairgrounds, National AMCA, their officers, agents, directors, employees, workers, volunteers, representatives of and members at large from any and all known and unknown damages, injuries, losses, judgments, and claims from any cause whatsoever that may be suffered by any entrant, spectator passenger or his or her property. For value hereby received (i.e., my rights to use the facilities provided to sell my wares), I hereby agree and affirm that I am familiar with all the sales tax rules and regulations pertaining to the area and that if any tax money from my transactions is due to any state, city or other taxing authority, I will collect same, file all reports necessary and save the Northeast Coalition of Chapters and National AMCA, Inc. harm from any and all other liabilities which may incur to the club from any of my transactions, be it tax or any other liability arising out of my transactions.

CAMPING/ELECTRICITY: I agree to comply with the Camping Rules and Fees, published separately but applicable to camping vendors. I understand that some vending spots have light-duty electricity available nearby and that, if I use this electricity, I agree to pay the Dutchess County Fairgrounds a $25 fee for the entire meet.

VENDING VEHICLES, TICKETS, & SPOT RIGHTS: I understand (A) the Coalition will provide me with a Vending Vehicle Pass that I must display in the window of any vehicle of mine operated in the Vending Areas, that only one Vehicle Pass may be issued per spot, and that each Vehicle Pass shall require AMCA membership; and (B) that Vending Vehicle Passes will only be issued to registered vendors and that other parking for vendors is available in the Main Lot or, if camping, in the Tent Camping or RV Hookup Areas; and (C) that it is my obligation to request all Vehicle Passes with my Vendor Application; and (D) that a maximum of two Vendor Wristbands per vehicle will be issued but such Vendor Wristbands may only be requested for individuals listed by name with my application that I hereby certify will be working on my behalf in my spots; and (E) that if my application has been received and paid for by May 12, 2013, I understand that a Vending Package will be mailed to me on or about May 14, 2013; and (F) that it is my personal responsibility to retain and distribute these Vending Package materials to all individuals associated with my Vending Application; and (G) that if I cancel after May 12, 2013, or do not arrive by 8AM on Friday, June 14, 2013 (except for timely notice of late arrival), my space for 2013 may be assigned to another vendor, and that I am not entitled to a refund for the 2013 space but will be given first right of refusal for the space for 2014.

ENFORCEMENT: I understand if I do not abide by the rules, management can eject the entrant and/or vehicle from the premises. Ejection may cause loss of any refundable fees and also denial of any future membership with the National AMCA. I agree to comply peacefully with all the above stated expectations and with verbal clarification of the same Northeast Coalition Chapters personnel.

IMPORTANT NOTICE TO ALL AMCA VENDORS - DESIGNATED DEPARTURE TIMES!

FOR FAIRGROUNDS SAFETY REASONS DUE TO THE OVERWHELMING SPECTATOR FLOW IN VENDING AREAS,
ALL INSIDE UNESCORTED VEHICLE TRAFFIC WILL BE SHUT DOWN
ON FRIDAY AND SATURDAY FROM 8:00 AM-5:00 PM!

Your submission of the Vendor Application constitutes your agreement with these terms and conditions.